When it comes to MFP security, you have to cover every corner to ensure you are on top of the game. Ensuring that you take part in the well-known printer security practices puts you in a position to trace windows for security risks. Your overall task in the printer is to ensure data security.

Preventing Data Theft

Data security is a critical component of MFP security. These office printer security best practices will help you protect your printer against unauthorized access. Click To Tweet

Having a multifunctional printer linked to a network on your premises poses a significant risk to data security. You can take measures and make them routine to retain printer security. In modern times printers are at a higher risk of allowing intruders to access data than they were in the past. 

Here is what you can do to protect sensitive information and data.

  1. Keep track of sensitive data
  2. Only allow authorized users
  3. Change passwords regularly
  4. Secure your network
  5. Update your software
  6. Bring in an expert
  7. Train your employees

1) Keep Track of Sensitive Data

One way of keeping track of sensitive data is installing software that will update who is printing what. That way, you can easily spot suspicious activity and look into the issue before it creates problems in your workplace. The monitoring software should link you to all the printers within your facility and send you alerts when an issue arises.

2) Only Allow Authorized Users

Only a few users with the correct credentials should gain access to your printer. The way to go about it is to implement user authentication systems to monitor access. Badges and PINs are highly effective in granting authorized access.

3) Change Passwords Regularly

Some printers require a user to use a password to get documents released. In an office that handles sensitive data, a feature that allows passwords to renew regularly is useful. The system that produces passwords should also be able to update users on changes.

4) Secure Your Network

The first step of securing your network is ensuring that older network services, which are a security risk, are disabled. Since you want employees to perform print jobs on any device, install secure wireless direct printing formats. Also, you can enable SSL to secure all communication for printers on the web.

5) Update Your Software

Firmware governs the functionality of your printer. That printer should have a system that gives you constant updates on potential security breaches by malware or antiviruses. Updating your printer’s firmware should keep you in the know of potential threats to data.

6) Bring in an Expert

 You can consult an expert on the printer and how you can go about securing your data. An expert will recommend software and hardware that can work well with your printer. This will give your employees an easy time using the printer while protecting sensitive documents.

7) Train Your Employees

Every time you install new security features, especially for office printers, you might have to train your employees to change their printer experience. If you replace your printer, it will prompt you to update your employees, especially if it has futuristic features. Train them to Use passwords and badges and sensitize them why they are essential for ensuring data security.

Protect Your Office Printers

You can combine all of the practices mentioned above, especially if you run a high-security risk facility. Either way, you can go for some if your office does not have high employee traffic. It is essential to have MFP security measures in place at all times in readiness for a rainy day.

Contact us to get more insight on steps you can take to improve printer security.